NDAEB Application Procedures for Graduates Outside of Canada

Candidates completing their education in countries other than Canada are required to successfully complete a mandatory two-part NDAEB certificate process including: the Written Examination, followed by the Clinical Practice Evaluation (CPE). Details on the Written Exam and CPE are available for viewing elsewhere on this web site, which can be accessed from the main menu.

 

Note:

The requirement for the NDAEB certificate is determined by the Canadian Dental Assisting Regulatory Authorities (CDARA); therefore, you are advised to confirm the requirement for the NDAEB certificate in the province where you intend to work, before applying to the NDAEB.

Applicants who have completed formal dental assisting or related training programs outside Canada (e.g. including dentistry or dental hygiene) must have their theoretical and clinical education assessed by the NDAEB Candidate Eligibility Assessment Committee (CEAC) to determine eligibility to complete the national examination process.

 

To be considered for exam eligibility, candidates must follow the directives below.

 

Important Notice: Documents required for a credential assessment must be received by the NDAEB office at least TWO (2) weeks prior to an exam application deadline. Documents received after this deadline will not be guaranteed assessment for exam eligibility for the applied sitting.

 

I. Candidates must have their credentials verified by one (1) of the two options:

 

    1. Candidates may choose to submit their academic records to one (1) of the three agencies specializing in the authentication and comparison of foreign academic credentials to the Canadian education system.

 

An original report must be submitted directly from the agency to the NDAEB office. IF the candidate wishes to submit their agency report to the NDAEB, their report must be certified/notarized in Canada by a notary public, commissioner of oaths, or lawyer. The NDAEB will not accept reports non-certified/non-notarized if received from the candidate.

 

The agencies recognized by the NDAEB are:

 

i. International Credential Evaluation Service (ICES)

Type of report required: Comprehensive Report

3700 Willingdon Avenue
Burnaby, British Columbia, V5G 3H2
Telephone: (604) 432-8800
Fax: (614) 435-7033
www.bcit.ca/ices

 

ii. International Qualifications Assessment Service (IQAS)

Type of report required: Basic report with "Dental Assisting Course Work Report (DACWR)" review.

Note: The DACWR is a document available for download from the NDAEB website. Candidates using IQAS, must complete the DACWR and submit it directly to IQAS along with their other academic records required for assessment by the agency. IQAS will forward to NDAEB with the assessment report.

9th Floor 108 Street Building
9942 108 Street
Edmonton, Alberta, T5K 2J5
Telephone: (780) 427-2655
Fax: (780) 422-9734
http://immigration.gov.ab.ca/iqas

 

iii. World Education Services - Canada (WES)

Type of report required: Course-By-Course Report

Note: The NDAEB will not accept the WES Evaluation for Immigration (ECA), or the Document-by-Documents Evaluation. Further, WES reports must be completed by WES - Canada. WES reports completed in the USA will not be accepted by the NDAEB.

45 Charles Street East, Suite 700
Toronto, Ontario, M4Y 1S2
Telephone: (416) 972-0070
Fax: (416) 972-9004
www.wes.org/ca

 

Credential assessment reports must be provided to the applicant and the NDAEB office directly by the agency. The NDAEB has no control over the time required by the agencies to conduct the assessment; therefore, applicants should plan accordingly. In the event the agency is unable to complete the assessment for any reason, the NDAEB is unable to consider granting exam eligibility based on foreign credentials.

 

    1. Candidates who have been granted eligibility with the National Dental Examining Board (NDEB), may submit to the NDAEB their NDEB Status Verification Report in lieu of obtaining a credential assessment report from one of the three agencies previously listed.
      • The Status Verification Report may include an official letter issued by the NDEB confirming eligibility or candidates may submit an official copy of their online status obtained directly from the candidate’s NDEB profile page.Note: It is at the NDAEB’s discretion whether a copy of the NDEB profile page will be acceptable. Candidates will be contacted directly by the NDAEB if further NDEB documentation is required.

 

    • The NDAEB will further verify directly with the NDEB that status of all candidates claiming NDEB exam eligibility. The NDAEB will revoke the exam eligibility of anyone not confirmed NDEB eligible.

 

Candidates must also submit the following documents to the NDAEB:

 

II. A $300.00 international assessment fee, payable in Canadian dollars to the NDAEB, by money order to bank draft. NDAEB does not accept credit/debit cards, personal cheques or cash.

 

III. Copies of academic transcripts and diploma that have been certified/notarized as true copies of the original by a commissioner of oaths, notary public, or lawyer in Canada. If original documents are not in English or French, translated copies must also be submitted and must be certified/notarized as true copies of the original by a commissioner of oaths, notary public, or lawyer in Canada.

 

Please note:

i. Translated documents given a stamp of certified translation will not be accepted as certified/notarized true copies of the original. NDAEB requires that documents be certified/notarized by a commissioner of oaths, notary public, or lawyer in Canada.

ii. True copies of documents certified/notarized at a provincial government office are also acceptable.

iii. Documents certified/notarized in another country are not acceptable except those that were certified/notarized by Canadian staff at a Canadian embassy or consulate abroad.

 

IV. A completed Dental Assisting Course Work Report (DACWR). Click HERE to download the report; see also under Document Library

 

  • Reminder: Candidate submitting their documents to IQAS must submit the DACWR directly to IQAS.

 

V. A signed Consent for Personal Information Form. Click HERE to download the form; see also under Document Library.

 

VI. If the name appearing on the academic records or other documents is different from the name applying with, a copy of a marriage or divorce certificate, sworn affidavit or proof of legal name change, is required for the NDAEB to verify and reconcile the name of the applicant with the name appearing on the documents submitting. Documents issued outside of Canada, must be certified/notarized by the commissioner of oaths, notary public, or lawyer in Canada.

 

VII. Graduates of a Dental Assisting program (or other equivalent formal allied dental health care program) achieved outside of Canada require a NDAEB Program Survey provided by the candidate’s educational program clearly indicating the mandatory core skills required for NDAEB exam eligibility were included in the program. If an outline is not currently on file, the NDAEB will contact the program directly to request the NDAEB’s Program Survey be completed on behalf of the candidate.

 

Applicants must provide the NDAEB with the school name, mailing address, email/contact information and name of the program director/instructor (or other appropriate administrator) who will complete the survey.

 

Note: If the program does not submit to the NDAEB office the required Program Survey, the NDAEB may not grant exam eligibility.

 

Information to be aware of when submitting documents:

 

Candidates are permitted to submit their required documents to the NDAEB office BEFORE the credential assessment is completed by the selected agency. Please advise the NDAEB office in writing as to the date your application and documents were sent to the agency. Documents received by the NDAEB will be held on file in pending until such time as the credential assessment report is received.

Upon receipt of all required documents, the NDAEB will then consider your eligibility to write the national exam.

  • If in the opinion of the NDAEB, your education in dental assisting or allied dental profession is considered substantially equivalent to the Canadian standard, exam eligibility may then be granted.
  • If in the NDAEB’s opinion, your academic education is not considered to be substantially equivalent to the standard for dental assisting in Canada, you will be directed to a Canadian dental assisting education program for the required upgrading should you wish to attain the NDAEB certificate.

 

NDAEB Written Examination

 

The NDAEB written examination consists of 200 multiple choice questions. Details are available in the Written Exam section of this web site. Also refer to the Candidate Handbook for the Written Exam.

Note: Please be aware internationally trained applicants are required to successfully complete the Written Exam followed by the Clinical Practice Evaluation (CPE) before being awarded the NDAEB Certificate. Successful completion of the Written Exam does not certify internationally trained candidates as a Level I/Chairside Dental Assistants.

Candidates wishing to obtain information on how to work as a Level I/Chairside Dental Assistant are encouraged to contact the Canadian Dental Assisting Regulatory Authority (CDARA) in your province. For a list of regulators, please see the Registration/Licensure section of our website. In Ontario, please contact the Royal College of Dental Surgeons of Ontario (RCDSO) or the Ontario Dental Assistants’ Association (ODAA).

 

NDAEB Clinical Practice Evaluation (CPE)

 

After attaining a passing score on the NDAEB Written Exam, you will be required to successfully complete the NDAEB Clinical Practice Evaluation (CPE) before the NDAEB certificate is issued. The CPE consists of a half-day clinical evaluation of nine (9) intra-oral skills performed on a mannequin. Details are available in the CPE section of this web site. Also refer to the CPE Candidate Handbook and the candidate orientation video on this site.

 

Educational Upgrading

 

In the event your dental assisting education does not meet the standard required for exam eligibility, you may wish to attend an educational upgrading program in Canada. International applicants considered eligible for the NDAEB examination may wish to attend upgrading in the clinical component (9 intra-oral skills) rather than sit the Clinical Practice Evaluation (CPE). Applicants successfully completing intra-oral upgrading at a Canadian accredited school will not be required to complete the CPE by the NDAEB but will be considered graduates of a Canadian accredited program. Should you decide to attend upgrading in Canada, be aware many Dental Assisting Regulatory Authorities require graduates of Canadian non-accredited programs to undergo the CPE prior to being considered for licensure/registration/certification. Please refer to the list of dental assisting schools available on this web site.

 

Please Note:

 

The entry requirements to Canadian dental assisting educational programs are set by the educational institution and not the NDAEB.

In most Canadian jurisdictions, provincial registration/certification/licensure is required before you are able to work as a dental assistant. Please contact the appropriate Canadian Dental Assisting Regulatory Authority or dental assisting association for information. See the list on this web site in the area "Registration and Licensure").

The NDAEB examination and CPE are available only in Canada. Persons applying for exam eligibility from outside Canada must be aware that the granting of exam eligibility by the NDAEB in no way assures or implies acceptance for immigration or entry to Canada, nor does it guarantee the likelihood or possibility of attaining employment in Canada.

For information regarding Canadian immigration policy and procedures, please contact Canadian immigration authorities.